How to write a business thank you note after an interview

Other circumstances might not be so evident. What about sending a letter to a not-so-happy customer who has taken the time to complain?

How to write a business thank you note after an interview

Forgetting to send this email could prevent you from moving forward in the job interview process. Getty Images You spent hours researching, cramming, and planning for the interview. You practiced hundreds of behavioral based questions and spent a much-needed vacation day interviewing.

Yes, the hard part may be over, but there is still a critical step left in the process -- the thank you note. Although many see a follow-up email as a formality, a CareerBuilder survey revealed that 22 percent of managers said they were less likely to hire a candidate if they didn't send a thank you note.

I don't consider myself "The" subject matter expert, however, I've spent the past five years in executive search, HR and talent management. I've had the opportunity to coach hundreds of candidates on post-interview communications and I've definitely received a few.

Here are some best practices that I've picked up along the way. Follow the usual email etiquette Write a subject line that's meaningful and reflective of what's inside.

Be succinct and professional. Use appropriate salutations and a complimentary close. Even though you've built some rapport through the interview, now's not the time to let down your guard and be casual or comical -- unless the organization's culture encourages it.

Remember, everyone expects you to be on your best behavior during the interviewing process. If there is even a shred of doubt or concern regarding your professionalism, managers assume it will magnify once you start. Get the timing right It's best to send a thank you note within 24 hours of your interview.

Sample Thank You Letters for After a Job Interview

That way, you're still on the minds of your interviewers and it's easier for you to remember important details from your conversations. However, I would recommend that it's a little longer than the first hour afterward.

how to write a business thank you note after an interview

Although some may appreciate the enthusiasm, an immediate email can come across as desperate. Show genuine appreciation Open up the note with a thank you.

But, make sure it's sincere and authentic. A generic thank you will bolster a generic response.

7 Steps to Perfect Formal Thank You Notes

Show that you paid attention and care about the time they spent by mentioning specifics and highlighting details that you appreciated. It's easy to make a mistake by being too brief when it comes to showing gratitude and too detailed when it comes to selling our backgrounds.

Personalize it When you have a collection of business cards, it's tempting to write a universal email and blind copy everyone involved.

how to write a business thank you note after an interview

It's much more efficient. But, I have seen people compare and analyze emails from candidates, and they're not too impressed when they see how little effort went into the process.

Taking the time to personalize your emails speaks to your interest in the position, your respect of each person involved, and leaves a positive impression. Reiterate your interest Job descriptions are often vague and generalized.

After interviewing, you now have a better understanding of the position and a glimpse into the company's culture. It's important to recall this added detail and reiterate that you're still excited, qualified, and interested in pursuing the opportunity.

Make sure that you don't leave any doubts in the minds of your interviewers. Although I can never say that I've seen someone get a job because of their thank you note, I've definitely witnessed people unintentionally wreck their chances by not taking it seriously. These tips will ensure your thank you note is seen as a tribute to your personal brand and not a detriment.

Sample Thank You Note Subject: Executive Recruiter Interview John Doe - I wanted to express my sincerest appreciation for the time you devoted to learning more about my background as well as for the insights that you shared.How many of you wrote a thank you note after your last interview?

Of course, every hiring manager is different, but I think it can be the deciding factor between two candidates. 3. Post-interview Thank You Email Or Letter - Which Do You Send? Most hiring managers (87%) agree that it is appropriate to receive a thank you email after an interview instead of a handwritten letter..

It’s up to you to decide whether or not a hiring manager would appreciate an email or a letter more.

Sometimes it’s still worth going the extra, analog mile.

Since my post went up, I've gotten scores of emails asking the same question: Should I send a handwritten or electronic thank you note? While it varies depending on the industry, I'd strongly. You worked hard to shine in your job interview — and now it’s time to shine after the interview is over, by sending a thoughtful thank you are two thank you note examples to use after a job interview.

Edit Article How to Write a Professional Thank You Note. In this Article: Article Summary Sample Thank You Notes Writing A Professional Letter Writing A Simple Note Delivering the Note Community Q&A Compared to most other types of thank you letters, a professional correspondence can prove nerve-wracking to write.

Nov 30,  · Next, get out your journal or any blank notebook and write down your impressions of the interview. Write about the questions Pam asked you and the topics you and she spoke about.

How to Write a Thank You Email After an Interview (+10 Examples)